Reimbursements

This page provides instructions for obtaining reimbursement or payment from OMSA. Note that while payment requests are collected and directed by the OMSA Finance Portfolio, the Ontario Medical Association (OMA) handles all payments. As a result, you may experience some delays in receipt of your payment due to fluctuations in the volume of requests received by the OMA. We will do our best to ensure that everyone is paid in a timely manner. 

Please read and understand this page in its entirety before submitting a reimbursement request. All reimbursement requests MUST be submitted to OMSA Finance through the Google Form linked HERE. Documents submitted via email will NOT be accepted. Note that you will not receive confirmation that your reimbursement is being processed. You will receive payment via EFT direct deposit within 4-6 weeks. Please contact the OMSA VP Finance (finance@omsa.ca) if you have not received your transfer within a month of submission.

All forms required for OMSA reimbursement requests are available HERE and listed below:

  • 1 - OMSA Expense Claims Form

  • 2 - OMA EFT Request Form

  • 3 - OMSA Awards T4A Form

  • 4 - Invoice TO OMSA

  • 5 - Council Member Expense Form

  • 6 - Council Member EFT Form

Please note that ALL student payees of OMSA are REQUIRED to be active OMA Members. If you are not an OMA member, at the time you submit your request, it will be rejected. Please ensure that your OMA membership is active before you submit. Information on becoming an OMA student member can be found HERE. 

If you are an OMSA Council Member (Executive Board Member or VP External) requesting reimbursement for expenses related to attending meetings (travel, meals, or accommodation), you must complete and submit forms 5 and 6 listed above.

Most other OMSA payees should only complete forms 1 and 2 listed above. You will be specifically directed to complete additional forms by your contact at OMSA if they are required. 

To submit a reimbursement from OMSA, follow these steps:

  1. Fill out your main form

If you are an OMSA member claiming expenses (lunch, poster, conference fees, travel expenses, etc) or receiving a grant/award (conference, MSERG, Innovator, Art of Medicine, etc.) please fill out 1 - OMSA Expense Claims Form.

If you are a 3rd party and NOT an OMSA member (i.e. a speaker, workshop leader, a business vendor, etc) please complete 4 - Invoice TO OMSA.

If you are an OMSA Council Member claiming expenses related to attending Council meetings (transportation, meals, lodging), please fill out 5 - Council Member Expense Form. 

  1. Fill out the OMA EFT Form

Completed OMA EFT forms are now REQUIRED for ALL reimbursement requests, regardless of whether you have previously submitted one. 

If you are an OMSA member claiming expenses or receiving a grant/award please fill out 2 - OMA EFT Request Form.

If you are a 3rd party and NOT an OMSA member, please complete 2 - OMA EFT Request Form.

If you are an OMSA Council Member claiming expenses related to attending Council meetings (transportation, meals, lodging), please fill out 6 - Council Member EFT Form. 

  1. Void Cheque and Direct Deposit Form

Please obtain a copy of a void cheque or direct deposit form from your bank. Void cheque/direct deposit information is now REQUIRED for ALL reimbursement requests, regardless of whether you have previously submitted one.

  1. Submission

Please access the Google Form linked HERE and follow the onscreen instructions to complete your submission with all required documents. 

NOTE: If you are submitting travel expenses for Leadership Summit/AGM, please do NOT use the google form above, but instead email documents to cgsupport@oma.org with the subject line "OMSA Leadership Summit Travel Reimbursement".

Any questions can be directed to finance@omsa.ca.